OPPORTUNITIES

Do you have rockstar-level organizational and multitasking skills? Do you excel at managing details, coordinating schedules, and keeping everything running smoothly? Can you be flexible and pivot when things change? If you thrive in a dynamic, fast-paced environment where people come first, this could be the perfect opportunity for you!

Indiana Electric Cooperatives (IEC) has been around since 1935, and today our member cooperatives serve more than 1.3 million Hoosiers. At IEC, we work hard for our members and the communities we serve. We support our member cooperatives with various services that include job and safety training, government relations, regulatory compliance support, professional development and communication. We provide our members with the support they need to power their communities.

We offer an excellent benefit package that includes:

• Competitive salary
• Flexible work environment and paid time off
• Defined benefit pension plan (you read that right – we still have an incredible pension plan!)
• 401(k) plan with company match
• Health, vision, life and disability insurance
• Identity theft insurance
• Opportunities for learning and development
• Supportive culture and a work/life balance

In this role, you will play a key part in fostering an exceptional experience for our members and other visitors when they come to our facility. You must have a knack for hospitality while keeping track of event details, contracts, and communications, as well as a cool head under pressure and a can-do attitude.

The ideal candidate thrives in a collaborative team environment while also demonstrating the ability to work independently when needed.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Coordinates calendaring and all services for meetings and training events, including meeting set-up, AV technology set-up, meeting tear-down, catering, signage, facilities, and special needs requirements.
• Consults with meeting hosts to determine objectives and requirements for meeting and training events.
• Available on-site all day for each meeting to ensure event needs are met.
• Inventories, orders, and stocks supplies to ensure a fully stocked social hub, catering kitchen, and meeting room coolers.
• Evaluates and selects vendors/service providers for catering services
• Monitors event activities to ensure room capacity is within fire code requirements, participant satisfaction, and resolution of any problems that arise.
• Reviews event bills and orders for accuracy of materials and supplies.
• Manages mail and deliveries.
• Manages office equipment and ensures routine maintenance is scheduled and malfunctions are resolved quickly.
• Manages printer vendor and ensures backup toner and all supplies are ordered and stocked.
• Organizes and maintains storage areas.
• Communicates with manager to ensure back-ups are available to complete assigned responsibilities for daily functions when unavailable.
• Orders and maintains office supplies

Other functions

• Tracks and enters political action committee (PAC) check information into a database as received to ensure accurate and up-to-date records and manages reconciliation of donor checks for both state and federal PACs.
• Works with the CFO and government relations (GR) team on compliance tracking and reporting, as well as other data tracking and related reports.
• Assists the GR Team, as available, to support event planning and logistics.
• Perform other duties as assigned.

 EDUCATION AND EXPERIENCE

• High School diploma or GED required.
• Associate or bachelor’s degree in business administration or related field is preferred.
• Three plus years of experience as an administrative assistant, event planner or in a customer service position.
• Demonstrated experience delivering outstanding customer service and a service mindset.
• Valid driver’s license.

If you meet the qualifications above and are interested in this position, please attach a cover letter and resume and provide salary requirements with your application per the link below.

Our human resources department or the hiring manager will contact qualified candidates.

Indiana Electric Cooperatives is an equal opportunity employer.